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Academic Records Specialist

Location: Bismarck
Posted on: November 16, 2021

Job Description:

Position Information


Bismarck State College is dedicated to student success. This on campus position is student-centered to provide high quality campus services and hands-on learning experiences.

Do you consider yourself:

A self-starter? Tech savvy? Organized? Having excellent interpersonal skills with diverse populations.

Do you enjoy:

Helping others, especially higher education students trying to fulfill their dreams and accomplish their goals? Working independently? Working in a collaborative environment? Multi-tasking and meeting deadlines? Interpreting, applying, and explaining complex information such as policies and regulations?

What will this position bring you?

The opportunity to help students succeed and accomplish their goals. Professional development and educational opportunities. Being part of a collaborative, ethical and inclusive team that stives to achieve the highest quality attainable in all endeavors. Participation in team building activities in and out of the office.

About the Academic Records Office:

The Academic Records office is dedicated to ethical and professional values in all areas such as maintaining accuracy, integrity, and privacy of student records. Partnering in the educational process and supporting both academic progress and student retention. Staffed with highly qualified personnel who constantly monitor office practices, procedures, and recommend changes to ensure the most efficient and prompt service and strive toward continually improving and adding innovative technology to services, encouraging staff toward collaboration and creativity as well as personal and professional growth.

What Does the Academic Records Department Do?

We organize new and current student registration, process registration overrides, program changes and bio-demo changes, issue enrollment verifications/transcripts, evaluate and record transfer course credits, process grades and withdraws, maintain automated degree plans, conduct pre-evaluation of degrees, confirm, and award degrees, and maintain academic catalog.


Compensation: Salary based on directly related experience. May be eligible for a salary increase after six months. Paid health insurance, life insurance, retirement, employee tuition waiver, spouse/dependent tuition discount. Click here for full employee benefits.

Position Description & Details

Summary of Position/Responsibilities:

Responsible for coordinating and maintaining all campus grading functions (Final Grades; Incompletes; Repeats; Grade Changes; President Honor Roll; Academic Standing; Academic Forgiveness; Cumulative and Institutional GPA). Responsible for entering transcript evaluations and non-traditional credit into the CampusConnection Student Information System. Responsible for the processing of withdraws/drops of credits. ( Full job description available upon request )

Reporting Relationship:

Is directly accountable and responsible to the Director of Academic Records and Registrar.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Continuously - 66-100% - Use hands dexterously, talk or hear.
  • Frequently - 34-66% - Stand, walk, or sit, reach with hands and arms.
  • Occasionally - 1-33% - Stoop/kneel/crouch or crawl, climb or balance, or lift to 25 pounds.

    Minimum Requirements

  • Appropriate bachelor's degree.
  • Strong organizational skills, with the ability to work under pressure and meet deadlines.
  • Ability to communicate well with a variety of people.
  • Ability to analyze data and draw conclusions.
  • Ability to show flexibility in response to change and adapt to and accommodate new methods and procedures.
  • Good working ability and knowledge of computer software programs (Word, Excel, Access), electronic email and calendar and strong internet familiarity.
  • Excellent interpersonal and written communication skills.

    Preferred Qualifications

  • Experience in a comparable position in higher education.
  • Experience in and understanding of PeopleSoft software.
  • Experience using electronic imaging system.

    Applicant Materials Required

    CLOSING DATE: open unti filled


    To be considered by the search committee thoroughly complete the application and upload the following:
    • Cover Letter
    • Resume
    • Copies of transcripts (undergraduate and graduate).

      Additional Information

      Applicants must be legally authorized to work in the United States. Bismarck State College does not provide sponsorships. BSC is an E-Verify Employer.

      For more information or assistance contact: Human Resources . This position requires a criminal history record check.

      Equal Opportunity Employer

      Human Resources*Meadowlark Building*PO Box 5587*1700 Schafer St.*Bismarck, ND 58

      * (TTY Relay ND)

      Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Keywords: BISMARCK STATE COLLEGE, Bismarck , Academic Records Specialist, Other , Bismarck, North Dakota

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