Project Administrator 1
Company: American Engineering Testing Inc
Location: Bismarck
Posted on: January 1, 2026
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Job Description:
Job Summary Project Administrator I is an entry-level role
designed to provide foundational project assistance, document
management, scheduling support, and client communication under
supervision. This position supports engineering and technical teams
across various disciplines, ensuring the smooth execution of
project activities within AET’s standards of quality, integrity,
and innovation. Essential Duties and Responsibilities Reasonable
accommodations or workable solutions may be made to enable
individuals with disabilities to perform essential functions.
Support project setup and tracking using AET’s project management
systems (e.g., Dynamics, Qest). Assist with project milestones, and
work assignments, ensuring alignment with project timelines and AET
project standards. Monitor project progress and communicate updates
to supervisors and stakeholders. Review and organize project
documentation, including contracts, proposals, reports, and client
correspondence. Ensure all project files are maintained according
to AET’s compliance standards and readily accessible. Proofread,
format, and distribute documents as needed, ensuring accuracy and
alignment with AET branding. Serve as a secondary point of contact
for clients, handling basic inquiries and routing complex issues to
appropriate team members. Facilitate communication between project
teams, clients, and other stakeholders, ensuring all parties are
informed of project requirements and updates. Utilize project
management software and organizational tools to support project
tracking and reporting. Process invoices, expense reports, and
other administrative tasks related to project activities. Assist in
maintaining calibration and compliance logs for equipment and
project-specific needs. Engage in training programs and mentorship
opportunities to build technical knowledge and administrative
skills. Collaborate with multidisciplinary teams to gain exposure
to engineering practices and processes. May assist in lab processes
after proper training and appropriate PPE is acquired. Should not
be more than 10% of total hours. Supervisory Responsibility None
Qualifications and Education Requirements High School diploma or
equivalent required. Previous administrative or project
coordination experience is beneficial but not required. Proficient
with Microsoft Office 365 applications (Word, Excel, Outlook,
PowerPoint). Strong organizational, communication, and
time-management skills. Ability to work effectively and
independently in a fast-paced, deadline-driven environment.
Preferred Skills Knowledge of construction or engineering
terminology. Interest in assisting project managers and department
managers in everyday tasks. Ability to communicate effectively with
coworkers, clients, and the general public. Experience with AET’s
business systems (e.g., Dynamics, Qest, BoreDM). Work Environment
This job primarily operates in a professional office environment.
This role routinely uses standard office equipment such as
computers, phones, photocopiers, and filing cabinets. This position
will occasionally be required to operate in a field environment.
Pay Transparency Base compensation is expected to be in the range
of $22.00-$24.00 per hour based on skill set and experience. AET
offers a comprehensive benefits package, including health benefits,
insurance, Employee Stock Ownership Plan (ESOP), long term savings,
paid time off, and professional development opportunities. The
selected candidate must be authorized to work for any employer in
the U.S. without requiring visa sponsorship now or in the future.
Physical Demands The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job. While
performing the duties of this job, the employee is regularly
required to talk or hear. The employee frequently is required to
stand; walk; use hands or fingers, handle or feel; and reach with
hands and arms. The employee is occasionally required to sit; climb
or balance, and stoop, kneel, crouch, or crawl. The employee must
frequently lift and/or move up to 10 pounds and occasionally lift
and/or move up to 25 pounds. Specific vision abilities required by
this job include close vision, distance vision, color vision,
peripheral vision, depth perception, and ability to adjust focus.
Other Duties Please note this job description is not designed to
cover or contain a comprehensive listing of activities, duties, or
responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time
with or without notice. Notice to Third Party Agencies: AET does
not accept unsolicited resumes from third party recruiting firms.
Absent a signed Service Agreement by AET’s VP of Human Resources,
AET reserves the right to pursue and hire these candidates without
financial obligation to recruiters or agencies. Compensation
details: 22-24 Hourly Wage PI1037c91afc7f-37456-38809398
Keywords: American Engineering Testing Inc, Bismarck , Project Administrator 1, Human Resources , Bismarck, North Dakota
