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Human Resources Administrative Assistant

Company: State of North Dakota
Location: Bismarck
Posted on: August 26, 2020

Job Description:

The Human Resources Administrative Assistant provides administrative and technical support to the Office of Human Resources and the ND Department of Public Instruction's (NDDPI) front office. This position works closely with the Human Resources Manager to provide various human resource support to NDDPI. In addition, this position occupies the front office and provides coordination of various office responsibilities.Responsibilities include:* Provide support to the Office of Human Resources and assist with the coordination of workflow for recruitment, onboarding, offboarding, performance evaluations, and updating department documents.* Assist with the application and explanation of laws, rules and regulations pertaining to human resources.* Maintain proper retention and filing system for all human resource documentation, forms, and policies.* Provide front office support and customer service to visitors and serve as the first point of contact for NDDPI's phone queue.* Process agency mail and monitor the NDDPI email inbox* Participate in the NDDPI Risk Management Committee as the claim's manager and secretary.* Coordinate the agency Wellness Program.* Provide scheduling assistance and administrative support to the NDDPI Chief of Staff.Minimum QualificationsThis position requires:* Associate degree with emphasis in human resources, business, management, administrative support or related field and two years of high-level administrative support experience.OR -* High School or GED Diploma and three years of related experience.Preference will be given to applicants who have experience with the following:* Proficiency working with Microsoft Word, Excel and Outlook.* Experience with a variety of general office support and coordination duties to include front office customer service, record/document management, and file maintenance.* Strong interpersonal communication skills.* Ability to manage time and provide organized and detail-oriented work in a fast-paced environment.* Experience working with PeopleSoft Human Resources modules.Application ProceduresAll applications must be made via the ND Careers site. Paper or e-mailed submissions are no longer accepted. Applications must be completed by 11:59 PM on the closing date listed above.Only complete applications will be considered and must include the following:* Cover Letter* Resume* Three professional referencesNote: Copies of applicable transcripts (need not be official) will be required upon hire.The cover letter and the application materials must clearly explain how your education, work experience and skills meet the minimum qualifications and relate to the job duties in the work summary.For more information, assistance or accommodation in the application or interview process, please contact Linda Gibbins at 701-328-2262 and/or e-mail lgibbins@nd.gov.Equal Employment OpportunityThe State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex, genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. -- 23-12-10.

Keywords: State of North Dakota, Bismarck , Human Resources Administrative Assistant, Human Resources , Bismarck, North Dakota

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